http://www.cssolutions.net

March 2007 Newsletter

Daylight Savings Time Change for 2007

"It's Monday and I'm an hour late!"

As you may be aware the Daylight Savings time change for 2007 comes a few weeks earlier.  As this affects your computer clock there are some things you will want to be aware of.  Time settings for your Sage MAS products are controlled by reading the time settings from your operating system, therefore, if you do not have a correct time on your System Clock, the time stamp on some reports and system logs will report an incorrect time.  This will occur during the three weeks beginning on March 11 and the one week beginning October 28.

There are no required updates to your Sage MAS 90 and 200 software but we do recommend you operating system is updated with the proper patches from Microsoft in order to address the issue.

We have provided you links to the following Microsoft articles.

* Microsoft Windows Time Zone updates, go to the Microsoft DST 2007 site.

* To make sure your system clock is correct, read this Microsoft article.

If you need assistance with any of these updates or are unsure about the affect it will have on your system, please give us a call at (586) 463-9600.

 

Version 4.1 Tricks and Tips

Sage has added many features to version 4.1 that can help you work more efficiently, including dual grid entry, screen customizations and multi-company screen views.  If you are currently on version 4.1 we recommend you take a look at this.  If you have not upgraded to version 4.1 you will also want to take a look at this to see how version 4.1 can save you time during your day.

MULTI-COMPANY WINDOW VIEW IN A/R AND S/O

If you use MAS to process data for multiple companies you can open a window in your separate company without having to log out of the current company you are working in.  This is very useful for looking up an order or a customer record in another company in MAS.  To accomplish this just right click on the menu task (for example Sales Order Entry) and select 'Open in New Secondary Company' from the menu.  It will then allow you to select the company code you want to open it in.  Select it from the list and click OK.

This same feature can also be used to print reports from another company in MAS without having to leave the current company you are in.  For example, say you want to print a Customer Invoice Aging report from your other company, you can just right click on the Accounts Receivable Aged Invoice Report and select Open in New Secondary Company.

This feature is currently available in MAS v.4.1 for the General Ledger, Bank Reconciliation, Accounts Receivable, Sales Order, and RMA modules.

DUAL GRID ENTRY - CUSTOMIZE THE WAY YOU WORK

MAS version 4.1 also added streamlined grid-based data entry screens.  This grid-based entry allows the users a faster, more efficient way to enter data and allows the user to customize the entry for their requirements.  For example, in the Sales Order Entry lines grid by dragging and dropping columns the user can change the order of the fields, move fields from the main grid to the secondary grid, and hide columns.  This is clicking and holding the left mouse button on the column title and dragging the column to where you want it.  Dragging the column left or right allows you to change the order of the columns.

Also, when a user customizes their data entry screen, they are only customizing it for their login.  This allows each user to customize the screen in their own way.

Grid entry and screen customization by users is available in General Ledger, Bank Reconciliation, Accounts Receivable, Sales Order, and RMA for MAS version 4.1.

BONUS TIP:  Right click on a Sales Order Lines tab and select Export to Excel.  This will export your current Sales Order details to an Excel spreadsheet.   Use it to send a quick order confirmation to a customer via email.  (This will only export the data in the Main Grid so if you want additional fields to export make sure they are in the Main Grid).

SAVE YOUR REPORT PREFERENCES

MAS version 4.1 also gives you the ability to save multiple report settings by user or by group.  This is handy if you always prefer to print a report with a certain selection of parameters.  You can set the reports parameters the way you want and then save the settings so that next time you run the report the same settings will remain.

In the above example the highlight fields represent the fields that we changed to our preference.  Next, we click on the Save menu (down arrow to the right of Save) and select Save As.  This allows us to save the report under our own settings with the following settings options to choose from during saving:

Type:  Public = All MAS users can use this customized report, Private = Only your user code can use this customized report.

Default Report:  Checking this box means this will be your default report anytime you open it.

Click OK when you are done to save your report settings.

This feature is available in General Ledger, Bank Reconciliation,  Accounts Receivable, Sales Order and RMA for MAS version 4.1

 

 

If you are on Sage MAS 90 or 200 version 4.1 and want more information on these features and other new tricks and tips in 4.1 please give us a call at (586) 463-9600 or email us at askme@cssolutions.net.

If you have not yet upgraded to Sage MAS 90 or 200 version 4.1 and would like to schedule an upgrade you may call us at (586) 463-9600 or email us at info@cssolutions.net.

 

Important Information on Windows Vista

Current versions of Sage MAS 90, Sage MAS 200, and Sage MAS 200 SQL Server Edition are not fully compatible with the new Microsoft Windows Vista operating system.  The compatibility also affects the third party tools that are included with Sage MAS 90 and 200 including FRx and Crystal Reports.

The Sage MAS Product Team is currently evaluating their third party products and complementary Sage Software Solutions for a definitive timeline on full compatibility and certification on the Vista operating system.  Sage has issued a compatibility update in regards to Vista.  Read or download it here (Adobe Acrobat reader required).

We encourage our customers to wait on upgrading to Windows Vista until we can offer full support for Vista including all our third party and complementary products later this year.  If you need to order a new computer for your business we are recommending you request that the computer have the Windows XP Professional edition installed on it for guaranteed compatibility with your Sage MAS products.

If you have any questions or concerns about Windows Vista or about purchasing new systems, please do not hesitate to contact us.

Sage MAS 90 and 200 version 4.1 updates

Sage has released a variety of updates to version 4.1 of Sage MAS 90 and 200 since it's release.  The updates address various issues that were discovered since it's original release date.  The current service pack release update is 10.   So that means since service pack 1 was released for version 4.1 there have been 10 updates to the service pack.  The good news is that they are cumulative updates, so that you don't have to install each update, just the most recent one.  The service packs and service pack updates are more streamlined and easier to install than in prior versions.  However, you still need to read the instructions and review and pre-requisites for installation.  We recommend you call us prior to installing any updates on your own.

To find out what current update you have installed on your system just click on the Help, About on your MAS Desktop.  A Version number will show in this window.  For example in the screenshot below it shows Version 4.10, Service Pack 1, Service Update 6 for this install.  In this case we would want to install the most recent service update to the software.

We recommend that all of our clients stay current with the updates on their system to keeping it running smoothly and efficiently.

Please always make it a point to give us a call prior to installing any updates so we can make sure they don't interfere with any third party customization you may have on your system.  Some updates require additional steps to be done on your system after install and we can help guide you through those.  We are here to help so give us a call.

March Sage Promotions for Existing Customers

  • Save 10% on Sage MAS 90 and 200 additional user licenses when purchased by 3/30/07.  Offer includes single user, five-packs and ten-packs.  The minimum of five-user existing  Sage MAS 90 or 200 system is required to purchase additional users under this promotion.

 

  • 20% off Direct Deposit for Payroll or Accounts Payable and any related Direct Deposit Extended Solutions.  These include the following Extended Solutions (find out more details at Sage MAS Extended Solutions):

PR-1017 Direct Deposit Interface

PR-1118 Multi Company Combined Direct Deposit File

PR-1120 Paperless Office: Direct Deposit Stubs

AP-1063 Electronic Payment for AP

AP-1095 Paperless Office: AP Checks & Direct Deposit Stubs

LM-1019 Paperless Office: Electronic Forms Delivery

Note:  PR-1017 Direct Deposit for Payroll and AP-1063 Direct Deposit for Accounts Receivable can be purchased individually.  However, PR-1120 Paperless Office Payroll Direct Deposit Stubs requires PR-1017 Payroll Direct Deposit.  AP-1095 Paperless Office for Accounts Payable is intended for use with AP-1063 Electronic Payment for Accounts Payable, but can be purchased separately.  AP-1095 and PR-1120 Paperless Office for Payroll each require LM-1019 Electronic Forms Delivery for electronic delivery of the direct deposit stubs.

 

  • Upgrade to Sage MAS 200 and get a $400 user credit (regularly $300 per user).  Plus, get 15% off the Bar Code and/or StarShip modules(s).

 

  • 15% off the Visual Integrator module.  Sage MAS 90 and 200 customers will receive 15% off the purchase of the Visual Integrator module.

NOTE:  In order to take advantage of the above promotional prices the order must be placed before the end of business on March 30, 2007.  If you would like to place an order or have questions about any of the above promotions, give us a call at (586) 463-9600 or e-mail us at info@cssolutions.net.

 

What's New in Version 4.2?

Sage MAS 90 and 200 Version 4.2 is scheduled to release to customers this month.  Version 4.2 includes some new features as well as an exciting update to the Accounts Payable module.  The long awaited update to 4.2 should be shipping very soon.  Here are some highlights of what you will see in version 4.2:

  • Grid based entry now in Accounts Payable - improve your data entry speed and customize the entry to the way you like to work.
  • Now easily add User Defined Fields to your Accounts Payable invoice and check screens.
  • Personalized reports settings for Accounts Payable reports.
  • Alpha characters in Manual Check entry - allows for easy entry of EFT payments without compromising your check number sequence.
  • Business Insights Explorer - easy to use, on the fly inquiry and analysis tool.  Drill down and view and edit information at the transaction level directly from Business Insights Explorer...imagine being able to edit an open Sales Order from a report view...now you can do it.
  • CRM integration - ACT! by Sage, SageCRM, and Sage SalesLogix
  • Fixed Asset Accounting and Depreciation - Now integrated as a module in the system.

For more details download or view the what's new in 4.2 brochure (Adobe Acrobat Reader required).

If you are interested in seeing a demo of these new features in 4.2 please give us a call!

 

CS Solutions, Inc. 2007 ~ (586)463-9600 ~ www.cssolutions.net

Sage Software, the Sage Software logos, and the Sage Software product and service names mentioned herein are registered trademarks or trademarks of Sage Software, Inc., or its affiliated entities.  All other trademarks are the property of their respective owners.